Vision

ASTU PAE strives to manage effectively and efficiently utilization of public property by providing transparent, punctual and appropriate service for the customers so that goods can be utilized economically, fairly, and administered properly.

Mission

Property Administration Executive is committed to Manage the right goods of Purchasing from the right source with the right quantity and quality at the right time and delivering to the right place and to administer the hall property of the university as per Property Administration directives,  rules and regulations.

 Services Provided by Property Administration Executive 

• Preparing a comprehensive property administration plan.

• Recording, inventorying, and verifying the accuracy of fixed and consumable items acquired through procurement, donation, inheritance, production, or other means.

• Maintaining inventory records using bin cards, stock cards, and electronic registration systems.

• Establishing and implementing a system that ensures the segregation of duties within property administration functions for the receiving and issuing of property, registry and controller of property and the warehouse manager.

• Electronically registering the institution’s fixed assets using Fixed Asset Register cards and User Control Cards.

• Calculating depreciation for fixed assets using electronic systems within the Fixed Asset Register.

• Identifying properties that are no longer useful to astu and submit recommendations for their disposal to VPAD.

• Determining reserve prices for assets designated for disposal; prepare electronic bid documents; administer the tendering process; evaluate bids; and submit the results to the Procurement and Property Disposal Endorsement Committee.

• Ensuring that sold properties are properly handed over to successful bidders.

• Safeguarding all property-related documents, provide explanations when legally required, and respond to inquiries accordingly.

• Notifying the federal government body established to conduct central procurement and property disposal regarding properties to disposed of through it based on the threshold set. 

• Submitting Timely performance report to VPAD regarding the use and management of the assets of astu.
• Conducting Annual Inventory for goods/assets.
• Tagging/Coding Fixed Goods /Assets.
• Conducting Annual Stock Inventory 

• Reporting third-party properties discovered during inventory activities to the VPAD for appropriate resolution.

• Distributing Consumable goods and assets received into the property department to the user in a timely manner.

• Tracking special fixed-assets by registering them electronically using User Control (UC) registration systems

                                              Contact Adderess

                                          Bejiga Yadecha Geda

                                          Office phone: Telephone:- +251 222110132

                                           Mobile Telephone:- +251 912009258

                                           Email  Address :- This email address is being protected from spambots. You need JavaScript enabled to view it.

Vision

ASTU PE strives to manage public money and property effectively and efficiently by providing transparent, punctual and appropriate service for the customers so that goods and public money can be procured and utilized economically, fairly, and administered properly.

Mission

Procurement executive is committed to Purchasing the right goods and services from the right source with the right quantity and quality at the right time to the university as per Public Procurement rules and regulations.

 Services Provided by  Procurement executive

• Preparing Annual Procurement Plan for Academic, Administration and Research and Technology Transfer programs by compiling procurement requests from end users and submitting for final endorsement by Procurement Endorsing Committee.
• Ensuring if Annual Procurement Plans are prepared in accordance with the budget sealing of the University and making the necessary adjustment.
• Managing Procurement as per Public Procurement and Property Authority’s rules and regulations.
• Compilation of user’s technical specification request /Bill of Quantity and Preparation of Standard Bidding Documents for Goods, Services and Works to be procured with for National Competitive Bid, for International Competitive Bid, for Restricted Competitive Bid and for Direct Procurement from single source supplier.
• Preparation of Bid Invitation for Goods, Services and Works to be procured by EGP.
• Preparing Request for Quotation for Urgent Purchases and approving payments for quotation purchase.
• Opening, Evaluating and Providing Awards for goods, services and works for all types of bids, administering the necessary documents and transferring bid documents to Finance Executive for Payment.
• Forming Ad-hoc committees, ensuring technical evaluation has been conducted by technical persons/end users and submitting bids to Procurement Endorsing Committee for Bid Endorsement.
• Conducting Marketing Research for Goods, Services and Works and Updating Suppliers List for local/Adama Town/ suppliers.
• Handling Complaints as per Public Procurement rules and regulations and the University’s Procurement complaint handling procedure.
• Preparation of Contractual Agreement for Goods, Service and Works.
• Administering Contractual Agreement for Goods, Services and Works.
• Ensuring the righteousness of goods through Inspection Committee before the issuance of Good Receiving Voucher (Model 19).

Contact Address

                                         Ato: Kuma Wakltola
                                        Mobile +251-912288977
                                        Email This email address is being protected from spambots. You need JavaScript enabled to view it.

INTRODUCTION

Human Resource is a whole consisting of inter-related; inter dependent and interacting physiological, Psychological, sociological and ethical components.

In line with its features, human resource is heterogeneous in nature. Accordingly:- 

• It consists of a large number of individuals each having a unique personality, different needs, skills attitudes and values,
• Each has his own physical and psychological traits,
• Most of the problems of an organization are people related problems which arise from the mistaken belief that people are alike and are they can be treated identically. 

Belief that people are alike and are they can be treated identically.

Therefore; in-order to make effective use of its human resource, an organization must recognize and pay attention to difference between individuals. So that each person can maximize his or her potential.

Taking the above facts into consideration competency and Human Resource Administration Executive has been revised its existing structure and reengineered the new structure, accountable to the Vice President for Administration and Development. 

Services  Competency and Human Resource Administration Executive

• Based on university strategic plan prepare and implement short, medium and long-term human resource plans. 
• Prepare monthly, quarterly and annual reports concerned on plan and submit on time to the concerned body. 
• Implement policies, strategies, laws and directives issued regarding Federal Civil Service Commission. 

• Prepare and submit human resource needs of the institution to respective bodies, implement and follow up same up on approval.                                        
• Implement  employees placement, promotion, transfer, performance appraisal  and  disciplinary  measures  of  Civil Servants   in  accordance  with  laws  and  directives. 
• Execute staff regular working hours, overtime work and different leaves as of civil service proclamation 1353/2017. 
• Conduct  training  needs  assessment  of  the  institution’s employees  with  a  view  to  make  employees  training  effective, implement  same  up on  approval and supervise  its  implementation; 
•  Ensure  that the  work  place  does not  cause  hazards  to  the  health  and  safety   of  employees  and  proposes  to provide  them  with protective  devices  and materials  and  give  them instructions  on  their  usage. 
• Organize  human resource  data  management  of  the  institution, collect  and  organize statistical  data  regarding  employees  of  the  institution and  disseminate  to  the  concerned  bodies  of  the  institution.
• Provide consultancy services on Human Resource Administration issues. 
• In consultation with ICT Executive, to use properly developed comprehensive human resources automated information system and ensure its proper utilization. 
• Make coordination with all bodies concerned on efficient and effective handling of human resources management tasks such as planning, recruitment, placement, development, promotion, transfer and discharges. 
• Ensure that human resources management related decisions in the University are consistent with pertinent policies and regulations of the University and the laws of the country. 
• Evaluate employee performance and recommend good performers for pay raise or promotion or other forms of reward, and take corrective measures on least performers to improve their performance. 

• Set up accessible grievance handling procedures and properly handle the same; 
• Develop standards and procedures for handling undergraduate and postgraduate education/training requests of employees under the support giving work unit of the University as per the University regulations. 
• Plan and study employee benefit schemes and propose how best it can be handled, and execute them on approval. 

Contact Address:

Tadesse Turi Tolasa (Competency and Human resource Administration Executive

   Mobile phone: 0911917291

     Email: This email address is being protected from spambots. You need JavaScript enabled to view it.