Office of Vice President for Academic Affairs (VPAA)

The Vice President for Academic affairs (VPAA) hold leadership responsibilities for the planning, implementation, and coordination of the university's educational programs. The VPAA oversees an office that possesses the following powers and responsibilities:

•  Lead, develop, implement, and monitor financial and strategic plan that align with the mission and strategic goals of the University;
•  Provide leadership and strategic direction for academic units;
•  Supervise the development, approval, and review of curricula;
• Ensure curricula meet academic standards, align with the mission and strategic goals of the university, and are periodically reviewed and updated to meet market needs; Manage faculty recruitment, retention, promotion, and professional development;
• Supervise the development and uniform implementation of strategic plan, academic policies, and procedures;
•  Allocate resources to academic units to excel quality and maintain academic standard;
•  Build and maintain partnerships with international institutions, industry, and organizations to promote academic exchange, research collaboration, and global engagement;
•  Oversee the professional development of academic staff through training programs, workshops, and conferences;
•  Encourage and support academic staff and students in conducting research and publishing their findings;
• Ensure the availability and proper management of academic resources, including libraries, laboratories, and learning materials;
•  Oversee the university’s compliance with accreditation standards and regulatory requirements;

In fulfilling these responsibilities, the Vice President collaborates closely with Academic Deans, Directors, Executive Officers, other Administrators, and University members. The Academic Vice President is accountable to the President and supervises various Colleges, Coordinators, and Academic Directorates. The academic units under the purview of the Academic Vice President include:

• College of Applied Natural Sciences
• College of Civil Engineering and Architecture
• College of Electrical engineering and Computing
• College of Humanity and Social Sciences
• College of Mechanical, Chemical, and Material Engineering
• Division of Pre-engineering and Freshman Program Coordinator
• Office of Academic Program Directorate
• Office of School of Post Graduate Studies
• Office of Continuing Education Program Directorate
• Office of Educational Quality Enhancement Directorate
• Office of Registrar and Alumni Executive
• Office of e-Learning Administration Directorate
• Office of Students’ Skill Development Coordinator
• Office of Expatriate staffs and international student’s affairs coordinator
• Office of Library Services Executive 
• Office of College Managing Directorate  

Contact Address

Professor Yadessa Melaku Ayana

V/President for Academic Affairs

Feleke Yehuwalashet Motuma (PhD)

Special assistant to

the vice president for academic affairs

 E-mail:This email address is being protected from spambots. You need JavaScript enabled to view it..et   

Mobile: +251 946 324 178; +251 910 080 888

ASTU ALUMNI ASSOCIATION (AAA)

Mission

The mission of the AAA is to foster strong bonds between alumni, students and the University, to keep alumni informed, and to create a network enabling them to remain engaged with their Alma mater and help shape its future through the Association’s programs and services. 

Objectives

1. To promote interaction amongest the Alumni members and improve engagement between the Alumni and the ASTU.

2. To encourage, promote and facilitate education and research and other activities of the ASTU.

Alumni Outreach 

Building Membership: The ASTU’s alumni are its lasting legacy and strongest voice. Finding new ways to build an engaged membership base is an integral task of the Association. Joining ASTU Alumni Association is one of the easiest ways to reconnect, give back to the ASTU, and serve as a springboard for further involvement.

Initiatives and Services

Developing an active and engaged alumni network empowers both the ASTU and its graduates. Whether our alumni are interacting with the University or its student body, attending events, working with the Institute on various Legacy projects or serving as volunteers, their contributions make a difference to ASTU. The Alumni Association continues to seek innovative ways to serve alumni by providing social, educational, and professional opportunities that appeal to our broad constituency.

Background

Adama Science and Technology University (ASTU), like the other public Universities in Ethiopia, accommodate large number of female students. Currently, ASTU enrolled more than 1973 regular female students specializing in different fields of study. Taking the gender friendly national policies and strategies into consideration, the enrolment rate of female students in higher institutions has been rapidly increasing in the last couple of years.

Even if, such initiatives pays due attention to the stated matter, still there are issues that are limiting the educational success of female students. In fact, female students within ASTU, like university students elsewhere in Ethiopia, have gone through series of challenges such as: being away from home, causing both homesickness and new freedoms which students are unable to handle; lack of assertiveness; lack of self-confidence, poor study skill and poor time management fear of failure; violence, financial problems; lack of parental support; lack of interest in the field of study and unfavourable teaching learning environment and so on. These problems, hence contribute to poor academic performance and high rates of attritions.

In addition to students, it needs to empower female staffs in ASTU in all aspects by building their capacity and prevent GBV and sexual harassments that take place in the University. This makes the environment of the university conducive both for students and staffs so that, teaching and learning process will successfully conducted.

Therefore, to resolve the mentioned problems, to improve the achievement of female students, and empowering female students and staffs in the university, a separate office was established in 2003 to address peculiar needs of the university female students and female staffs. Since then, it has been serving as a focal point for the Ministry of Education Gender Directorate. Accordingly, it has been provided a number of services for female and male students and staffs. As part of materializing the university’s aspiration to promote gender equality, the directorate aims to achieve the following mission, vision and objectives, in line with vision, mission and goal of the university.

Vision

The vision of Gender Affairs Directorate of ASTU is to empower women and reducing gender disparity in Adama Science and Technology University and in community of Adama city by 2030

Mission

The missions of the ASTU’s Gender Affairs Directorate are:

o    Promoting gender equality, and bringing social transformation among women in ASTU in order to increase their participation, so that, they can contribute to the development of the country.

o    Enhancing the competence of female students in Science and Technology through facilitating different supports and creating conducive environment.

o    Providing community services through capacity building trainings on gender related issues, female empowerment, initiating and encouraging female students toward science and technology and awareness creation to rescue adolescents in schools from risky behaviours and drug abuses.

 Values

o    Gender equality

o    Accountability

o    Responsiveness

o    Confidentiality

o    Transparency

o    Prioritizing in service delivery

o    Excellency in service delivery

o    Team working

o    Justice

Major Role & Responsibilities of Gender Affairs Directorate

GAD Strives to alleviate challenges affecting academic success of female students and empowering female staffs through the following strategies.

• Provide capacity building trainings for both university staffs and students.
• Provide legal protection from abuse, harassment and violence.
• Provide advice and counselling services.
• Enhance female student’s academic competence by providing them additional tutorial classes.
• Facilitate economic and Material support for needy female and male students.
• Enhance assertive behaviour and self-confidence of students.
• Establish conducive academic environment.
• Awarding high scoring/role model female students
• Promote the participation of women in the overall university endeavours

       Conduct gender related researches in the country

• Create network with partners.
• Initiate staffs to participate on researches, seminars/conferences related to gender issues
• Provide day care services for ASTU staffs

       Provide awareness raising and life skills training for high school female students.

Important Files 

                                                  Gender Office Brosher Amharic 2013

Guideline to Prevent Sexual Harassment

Sexual Harassment

Time Managmenet

Freshman Student

New Gender Office Brosher Amharic

Office of Academic Staff Affairs

The Office, in coordination with the academic departments, involves in duties and activities which foster the realization of the University’s mission. In addition, the office makes frequent communication with the schools, as well as the Provost, Financial Administration, Purchasing and Property Administration, Human Resources, Registrar, The Dean for Academic Staff Affairs shall be Accountable to the Vice President for Academic Affairs.

The Office of Academic Staff Affairs executes the following activities:

• Follows up the recruitmentof academic staff, in accordance with the rulers and regulation of the university;
• Supervises, controls and directs the academic staff human resource management (HRM) unit personnel to ensure the proper handling of the academic staff files and data;
• Coordinates and monitors short-term and long-term trainings which are prepared for the academic staff members in-house or outside the university;
• Handles scholarship matters of the academic staff in accordance with the existing staff development guideline;
• Advices and supports the Director General for Academic Affairs on matters of academic staff affairs of the university;
• Check and Facilitate monthly salary payment of academic staffs, overloads, part time and other extra load payments;
• Arrange academic staff members’ promotion cases;
• Facilitates new full-time and part time academic staff appointments for the schools and divisions;
• Prepares administrative reviews and manages records on candidates eligible for review or leave;
• coordinates appointments made to foreign national faculty ensuring compliance with government and visa requirements;
• Serves as administrative liaison in Academic Staff Affairs Office and organizes appeals and grievance process;
• Prepares projection plan for the recruitment of academic staff in rank based on the demands of the schools and divisions.
• Coordinates induction activities for the newly employed academic staff members.